Job Openings (2)

DONOR RELATIONS MANAGER

 

DATE:                                   November 27, 2017

JOB TITLE:                          Donor Relations Manager

STATUS:                               Full-Time                               

REPORTS TO:                     Director of Community Impact

APPLICATIONS DUE:        December 22, 2017

JOB TO BEGIN:                  immediately upon offer, if available

 

JOB SUMMARY                

The Donor Relations Manager is responsible for a variety of tasks, including donor relations, annual fund, Board cultivation, volunteer coordination and more.

 

JOB DUTIES AND RESPONSIBILITIES

DONOR RELATIONS

  • Maintain the donor portion of Patron Manager database, including all data entry, file maintenance and establishment of consistent record-keeping practices
  • Oversee the donor acknowledgement program, including producing weekly letters for donors and new subscribers
  • Responsible for handling incoming cash flow and reporting
  • Maintain the honor roll for program books
  • Implement benefits associated with the Encore Club, including lounge passes, parking passes, donor events, etc…
  • Aid in producing Annual Report
  • Become proficient in Patron Manager software to track donor data and giving information
  • Produce lists and reports as necessary
  • Aid in planning and implementing all stewardship and cultivation events

ANNUAL FUND

  • Aid in lower-level donor cultivation
  • Establish a strong Annual Fund appeal schedule and case statement
  • Help in distribution of Annual Fund benefits
  • Implement all mailings and solicitations

INSTITUTIONAL GIVING

  • Lead effort to secure grants/institutional funding
  • Assit Executive Director with grant writing as necessary
  • Aid in producing follow-up reports
  • Research new grant opportunities

VOLUNTEER COORDINATION

  • Serve as staff liaison for all volunteer opportunites, including concert ushers and special event volunteers
  • Coordinate schedule of ushers for all Warner Theatre concerts
  • Serve as main point of contact for volunteers for all special events and office assistance

ADMINISTRATIVE SUPPORT

  • Help present a professional lobby presence at all Philharmonic events and the office
  • Serve as box office staff during office hours and for all functions
  • Help prep information for Board of Governors regarding directory, sponsorships, etc

 

QUALIFICATIONS

The Erie Philharmonic is looking for the following recommended qualifications for the position of Donor Relations Manager:

  • Two years of experience with a professional orchestra preferred
  • Experience working with Microsoft Office
  • Extensive musical knowledge preferred
  • Willingness to engage donors outside of the office
  • Willingness to work beyond normal 9-5 hours
  • Collaborative and positive attitude
  • Attention to detail
  • Excellent verbal and written communication skills
  • Flexibility and willingness to take initiative when needed

 

TO APPLY  

Interested applicants should submit a cover letter and resume by email (PDF or Word format) to info@eriephil.org by December 22, 2017. Phone calls and physical mail submissions will not be considered. Please submit any queries by email to info@eriephil.org. Review of resumes will begin immediately upon receipt. The Erie Philharmonic is an Equal Opportunity Employer.


Music Librarian and Operations Assistant

DATE:                                   November 17, 2017

JOB TITLE:                          Music Librarian and Operations Assistant

STATUS:                               Full-Time                               

REPORTS TO:                     Director of Operations

APPLICATIONS DUE:        December 31, 2017

JOB TO BEGIN:                  Immediately upon offer, if available

 

JOB SUMMARY

This position is responsible for the duties of both Music Librarian and Operations Assistant.  Music Librarian duties include the purchase, rental and preparation of scores and parts for all performances. Works with the Music Director in selecting performing editions and in marking bowing, cuts or other editing, then distributes parts to musicians. Maintains library of music holdings, records repertoire performance data, and assesses long-range acquisition needs.  Operations Assistant duties include assistance during rehearsals and concerts regarding stage set up, soloist hospitality, concert PowerPoint presentations, etc.

 

JOB DUTIES AND RESPONSIBILITIES

MUSIC LIBRARIAN

  • Collaborate with Music Director and Executive Director to draft programs for pops concerts. Assist Music Director with programming research as requested, and consult with Music Director regarding arrangements and editions.
  • Research arrangements/editions and determine rental needs and prices.
  • Prepare all music for distribution to musicians for each concert, including managing bowing timelines, marking cuts, fixing page turns/errata, and transferring bowings and markings among parts. 
  • Distribute music to players according to timeline stipulated in master agreement.
  • Collect all music following concerts and return to library or publishers as appropriate.
  • Curate the orchestra’s music library, cataloguing acquisitions, managing loan requests, and maintaining an orderly collection.
  • Ensure proper licensing for all repertoire performed by the orchestra.

 

OPERATIONS ASSISTANT

  • Assist with rehearsal and concert duties as necessary, including soloist hospitality, PowerPoint presentations, stage set up, super titles, etc.
  • Working with Director of Operations, develop and implement strategies for all facets of concert production, including stage lighting and sound, facility usage, stage plots, staging, and stagehand management for each performance and event of the season.
  • Attend all rehearsals and concerts.

 

QUALIFICATIONS

The Erie Philharmonic seeks an experienced, outgoing, creative and enthusiastic individual to oversee management of the music library and assist with operations.               

Preferred qualifications:

  • Two years of experience working with a professional orchestra
  • Experience working as an orchestra librarian and working with a union orchestra
  • Extensive classical musical knowledge
  • Required to work beyond normal 9-5 hours
  • Collaborative and positive attitude
  • Obsessive attention to detail
  • Excellent verbal and written communication skills
  • Flexibility and willingness to take initiative when needed

 

TO APPLY  

Interested applicants should submit a cover letter and resume by email (PDF or Word format) to info@eriephil.org by December 31, 2017. Phone calls and physical mail submissions will not be considered. Please submit any inquiries by email to info@eriephil.org. Review of resumes will begin immediately upon receipt. The Erie Philharmonic is an Equal Opportunity Employer.