Job Openings (1)



DATE:                                   November 27, 2017

JOB TITLE:                          Donor Relations Manager

STATUS:                               Full-Time                               

REPORTS TO:                     Director of Community Impact

APPLICATIONS DUE:        December 22, 2017

JOB TO BEGIN:                  immediately upon offer, if available


JOB SUMMARY                

The Donor Relations Manager is responsible for a variety of tasks, including donor relations, annual fund, Board cultivation, volunteer coordination and more.




  • Maintain the donor portion of Patron Manager database, including all data entry, file maintenance and establishment of consistent record-keeping practices
  • Oversee the donor acknowledgement program, including producing weekly letters for donors and new subscribers
  • Responsible for handling incoming cash flow and reporting
  • Maintain the honor roll for program books
  • Implement benefits associated with the Encore Club, including lounge passes, parking passes, donor events, etc…
  • Aid in producing Annual Report
  • Become proficient in Patron Manager software to track donor data and giving information
  • Produce lists and reports as necessary
  • Aid in planning and implementing all stewardship and cultivation events


  • Aid in lower-level donor cultivation
  • Establish a strong Annual Fund appeal schedule and case statement
  • Help in distribution of Annual Fund benefits
  • Implement all mailings and solicitations


  • Lead effort to secure grants/institutional funding
  • Assit Executive Director with grant writing as necessary
  • Aid in producing follow-up reports
  • Research new grant opportunities


  • Serve as staff liaison for all volunteer opportunites, including concert ushers and special event volunteers
  • Coordinate schedule of ushers for all Warner Theatre concerts
  • Serve as main point of contact for volunteers for all special events and office assistance


  • Help present a professional lobby presence at all Philharmonic events and the office
  • Serve as box office staff during office hours and for all functions
  • Help prep information for Board of Governors regarding directory, sponsorships, etc



The Erie Philharmonic is looking for the following recommended qualifications for the position of Donor Relations Manager:

  • Two years of experience with a professional orchestra preferred
  • Experience working with Microsoft Office
  • Extensive musical knowledge preferred
  • Willingness to engage donors outside of the office
  • Willingness to work beyond normal 9-5 hours
  • Collaborative and positive attitude
  • Attention to detail
  • Excellent verbal and written communication skills
  • Flexibility and willingness to take initiative when needed



Interested applicants should submit a cover letter and resume by email (PDF or Word format) to by December 22, 2017. Phone calls and physical mail submissions will not be considered. Please submit any queries by email to Review of resumes will begin immediately upon receipt. The Erie Philharmonic is an Equal Opportunity Employer.